Terms of Use - Privacy Policy - Personal Data Protection


  For the purposes of the following Terms of Use and Privacy Policy, The ‘Institution’ is the ‘Center for Security Studies’ (‘KE.ME.A.’), which is a legal person governed by private law, a scientific, consulting and research body established by the provisions of Law 3387/2005 (Government Gazette A’ 224) and is supervised by the Minister of  Citizen Protection. The ‘Website’ is the https://protect.kemea-research.gr/rfi/  website. The website is the RFI Web-tool and is within the scope of the RFI process of project PRoTET (https://protect-cities.eu/) that has received funding from the European Union’s Horizon 2020 ISFP programme under grant agreement n° 815356.


For the purposes of the following Terms of Use and Privacy Policy, The ‘Institution’ is the ‘Center for Security Studies’ (‘KE.ME.A.’), which is a legal person governed by private law, a scientific, consulting and research body established by the provisions of Law 3387/2005 (Government Gazette A’ 224) and is supervised by the Minister of  Citizen Protection. The ‘Website’ is the https://protect.kemea-research.gr/rfi/  website. The website is the RFI Web-tool and is within the scope of the RFI process of project PRoTET (https://protect-cities.eu/) that has received funding from the European Union’s Horizon 2020 ISFP programme under grant agreement n° 815356.



The content of this website represents the views of the author only and is his/her sole responsibility. The European Commission does not accept any responsibility for use that may be made of the information it contains.



The Website https://protect.kemea-research.gr/rfi/  is owned by the Center for Security Studies. This website can provide all (hereafter referred to as ‘users’/‘visitors’) with information, participation, content delivery or content collection services regarding the RFI of PRoTECT project via state-of-the-art Internet infrastructures and software (Open and Closed Source Software), under the following terms of use. The use / visit of this website and / or its services is provided under the unconditional acceptance of the terms of use described herein. Navigating through this website, staying on this website, creating links to it (URL) or to its files / services, archiving / bookmarking it, constitute acceptance of the following terms of use.

The use of the Website must be conducted solely under legitimate purposes and in a manner that does not restrict or impede its use by third parties. The user / visitor of this Website is obligated to use it in accordance with the law and the present terms of use. The user / visitor of the Website shall not commit any acts or omissions that may cause damage or malfunction and may adversely affect or endanger the provision of services provided through the Website to citizens.

The content of the Website, including (indicatively and not exhaustively) texts, graphics, images, videos, sounds, services, etc. (hereafter referred to as ‘Content’) is legally protected under Intellectual Property Rights Law and the Institution reserves all rights of use and ownership of the Content, all copies created based on it, as well as all intellectual property rights and all other property rights pertaining to it.

The Institution uses all endeavours to ensure that the information and content that appears on the Website is as accurate, true and up to date as possible. It also provides the content (e.g. information, names, data, etc.) and the services made available through the Website ‘AS IS’. Under no circumstances, can KE.ME.A. be held liable for any legal claims, civil or criminal or  damages of any kind (direct loss, special damage or indirect loss ) to the user / visitor of this website.

The Website may contain links to third party websites for the sole purpose of providing information to the user / visitor. The referral to links belonging to third-party websites does not constitute an endorsement of their views and actions or the acceptance of the content they express, publish or post. Third-parties -owners of the websites/responsible under the law- are solely responsible for the content of their websites or for any damage that may result from their use when the user / visitor of the Website gains access to them.

The Institution makes all efforts to ensure the proper function of its network but does not guarantee that its server operations will be uninterrupted or error-free, free from viruses, malicious software or other similar elements.

The terms and conditions of use of this website, as well as any amendment thereof, are governed by and supplemented by national and European law and the applicable international treaties. Any provision of these terms which is found to be against the above legal framework or is rendered invalid ceases to be valid and enforceable and shall be withdrawn from the present terms, without in any way undermining the validity of the remaining terms.

The terms and conditions of use of this Website constitute the overall agreement between the Institution and the users / visitors of its webpages and services and bind solely them. No modification of the terms of use is taken into account and is part of this agreement, unless it is expressed in writing and is incorporated in the present Terms of Use. Unless otherwise stated on this Website, the above terms of use are immediately applicable in their entirety. The Institution unilaterally reserves the right to modify, add, alter the content or services of the Website and its terms of use, whenever it deems necessary, without prior notice, through this website, always within the legal framework in force.

Privacy Policy - Protection of Personal Data

1.1       General

As the Institution respects the private and confidential nature of a person’s personal information, it is committed to protecting the user’s / visitor’s personal data. This section explains the procedure through which the Institution acting as  Data Controller collects, transfers, processes, uses and discloses user / visitor data and sets its security practices as well as information regarding the actions which a user / visitor of the Website must take if he or she does not wish his or her personal information to be further collected or processed while visiting the Website.

By providing personal information, the user / visitor agrees and consents to their collection, transfer, processing, use and disclosure as described in this Privacy Policy Statement, in accordance with the Law.

These privacy terms may be reviewed and updated at any time and without further notice. The user / visitor is kindly requested to check these terms regularly in order to keep track of any changes, as the continuous use of the website implies full acceptance of any possible modifications.

  1. Data collected/processed by the Institution
  2. Information sent by the user / visitor himself/herself

When the user / visitor uses the Website, the Institution collects the following information sent by the user / visitor himself/herself:

  • Information, messages and files sent directly to the RFI Web-tool e-mail address: RFI.PRoTECT@kemea-research.gr .
  • The forms that he or she fills and submits (e.g. application for participation in a research programme, filling of a registration form, answering questionnaires etc.).

The information provided by the user / visitor may include their name, e-mail address and / or other contact details, expertise or title, area residence, etc.

The Institution shall contain such data in hardcopy and electronic files and / or databases in full compliance with data protection legislation, including security and confidentiality requirements based on the principles of good practice, proportionality and transparency regarding processing.

The Institution may collect information submitted by the user / visitor via posts or when communicating with the Institution, via other webpages that the Institution uses on third party platforms, such as Google Forms, etc.

1.2      Statistical browsing information

In some cases, technical information that is not personally identifiable may be automatically (e.g. not through registration) aggregated when the user / visitor visits or makes use of the Website. Examples of this kind of information that can be collected are the type of Internet Browser used by the user / visitor, the type of operating system of the computer used by the user / visitor to visit the Website, the IP used for this access and the URL used by the user / visitor to connect to the Website.

1.3       Use of Cookies

Cookies are data files that are transferred from a web server to the Website visitor’s computer, in order to keep statistics. Cookies are an industry standard used by most websites to facilitate the user’s repeated access to a website and its use through the personalisation of the service provided as they can store the personal choices of the user. Cookies are not harmful to the user’s computer system or its files, and apart from the user himself, only the website from which a particular cookie has been transferred to his or her computer can read, modify it or delete it. If the user / visitor does not wish his or her information to be collected through cookies, he or she can use the settings available to most web browsers with which they can delete existing cookies and choose to either automatically reject future cookies or to decide on the rejection or acceptance of every particular cookie of the Website to their computer. It should be noted, however, that discarding cookies may result in making it more difficult or impossible to use certain parts of the Website, and / or that there is a change in its intended appearance and operation, as a permanent connection will be required.

This Website uses cookies to facilitate user / visitor access to the use of specific services and / or webpages for statistical purposes and to determine the areas that are useful or popular.

The user / visitor of this Website may set up his/her web browser in such a way that it either warns him/her for the use of ‘cookies’ regarding certain services or it prohibits the acceptance of “cookies” in any case. In case that the user / visitor of these services and pages does not wish to use ‘cookies’ for his or her recognition, he or she may have limited access to some of the services, uses or functions provided by this Website.

1.4       How the Institution manages personal data

The Institution may use the user’s / visitor’s personal data for information purposes or to send e-mail or newsletter / news correspondence to the user / visitor, including the response to his / her requests, unless the latter does not wish so and expresses such wish during their communication with the Institution. Also, the Institution uses the information sent by the user / visitor for purposes of participation in evaluation procedures based on their explicit consent. The Institution does not sell any personal information of third parties or users / visitors of this Website. The Institution does not transfer or disclose personal information of the users / visitors of the Website to third parties, unless otherwise specified by law or if it is a contractual obligation necessary for the proper functioning of the Website and the realisation of its functions. The Institution may process part or all of the data sent by users / visitors for statistical purposes and to improve its information services. The Website may include additional interactive areas. The user / visitor should be aware that when he or she voluntarily discloses his or her personal information (such as a user name, e-mail address) to an interaction site, such information, along with the actual information disclosed in his / her contact, may be collected, correlated, and used by third parties and may result in ‘unsolicited’ sending of messages from third parties. Such actions are not controlled by the Institution, which does not guarantee that the user / visitor’s identity will not be disclosed if methods that are impossible to control are used.

1.5       The basis on which the Institution uses the personal data

The Institution uses the personal data:

  • To comply with a legal obligation to which the controller is subject;
  • Based on the consent of the user / visitor when he/she submits an application to participate in evaluation procedures.

1.6       Data retention

The user / visitor’s personal data is retained only for as long it is necessary for the above purposes, as described in detail, or for as long it may be required by a legal obligation. In any case, they will not be retained more than 5 years after the end of the PRoTECT project.

1.7       Recipients of the Data

Data recipients for:

  • Elements that the Institution is obligated or entitled by law, contract, judgement and regulatory decision to notify may be: public and independent administrative authorities, judicial authorities and public officials.
  • All the elements necessary for the achievement of each specific purpose: the Administration and the relevant services of the Institution.
  • All project PRoTECT partners listed here below:
    4. Inspectoratul General al Politiei Romane- Romania
    7. GEMEENTE EINDHOVEN- Netherlands
    9. DIMOS LARISEON- Greece
    11. MUNICIPIUL BRASOV- Romania
  • The European Commission including but not limited to the Project Officer.
  • Other elements, agencies and individuals when considered necessary for the project PRoTECT and the RFI.

The Institution shall not disclose, assign, exchange, grant or otherwise dispose, without the consent of the user / visitor, to third parties, natural or legal persons, personal data other than the cases mentioned above within the scope of national laws provisions.

1.8       Rights regarding personal data

The user / visitor has the right to request information from the Institution on how the latter uses his/her information and request the deletion of information he/she may have sent to the Institution. He/she may at any time request the deletion of individual information or the total amount of information concerning them.

In particular, the user / visitor is entitled to:

  • request access to personal data stored by the Institution for him/her,
  • request the correction and / or deletion of his or her personal data,
  • request that the processing of his or her personal data is restricted/limited or to disagree with such processing,
  • request transfer of personal information in an electronic and structured form to him/her or to another party (“right to portability”);
  • to object, on grounds relating from your particular situation, at any time to processing of your personal data, which is based on data processing for the purposes of legitimate interest
  • withdraw his / her consent to the processing of his or her personal data (in cases where the Institution processes his / her personal data on the basis of his or her consent);
  • submit a complaint before the Hellenic Data Protection Authority (http://www.dpa.gr) in case of violation of his / her rights, or in the event of an unauthorized processing of his or her personal data.

In order to exercise his / her rights, the user / visitor may contact the Institution at the following address: 4, P. Kanellopoulou str., 10177, Athens, Greece or  contact the KEMEA’s Data Protection Officer (DPO) at  dpo@kemea-research.gr by completing the Communication Form which can be downloaded from here.